C4S Search Ltd Privacy Policy

  1. Introduction

    C4S Search Limited (Company number 08113266) is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure that the information you submit to us via our website or through any of our offices is only used for the purposes set out in this policy.

    For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679), the company responsible for your personal data ("C4S Search Ltd" or "us") can be found here http://c4s-search.co.uk/
  2. How do we collect information from you?

    We obtain information about you when you use our website, for example, when you contact us about roles or make enquiries about our services or if you create a Candidate Portal account via this website.

    On a daily basis, we also source potential candidates from a number of job board websites. These websites are designed to assist us in the recruitment process and by uploading your contact details and CV on to these websites, you are agreeing to their privacy policy with regards to sharing that information with third parties such as ourselves.
  3. Curriculum vitae ("CV")

    We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the C4S Search Limited Data Base, and will be accessible by C4S Search Limited recruitment employees. You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).
  4. The information we collect and how we use it

    C4S Search Ltd may collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your CV. On occasions this may also include - sensitive personal information such as details of criminal convictions and ethnic origin. This information is held, used and disclosed by us as follows:

    1. To provide our service to you
    2. To maintain our business relationship, where you are a user of our website, a client or candidate
    3. To enable you to submit your CV for general applications
    4. To match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
    5. To answer your enquiries;
    6. To fulfil contractual obligations with our clients
    7. To third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, research and mailing houses and function co-ordinators. These third parties comply with similar undertakings of privacy and confidentiality as C4S Search Limited
    We will not sell or rent your information to third parties.
    We will not share your information with third parties for marketing purposes

    We will review the retention periods of personal data on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary to carry out our usual business.
  5. Access

    You have the right at any time to ask us for a copy of the information supplied by you that we hold. We may ask you to verify your identity and for more information about your request. We also have the right to charge an administrative fee for this service. Where we are legally permitted to do so, we may refuse your request and will give you reasons for doing so.

    If you would like to make a request for information, please contact enquiries@c4s-search.co.uk. You also have the right to ask C4S Search Limited to stop using your information. However, if this involves a request for deletion of your file, please be aware that we may not be required or able to do so, particularly where your file also holds information about our clients or financial information that we need to keep for periods of up to six years, i.e. that relate to tax matters. Where we are unable to comply with your request we will provide reasons for failing to do so. We will respond to all subject access request within the guideline of one month, this one-month period may be extended by two further months where necessary, taking into account the complexity and number of the requests. The requester will be informed of any extension within one month of the request, as well as the reasons for the delay.
  6. Your choices

    You have a choice about whether you wish to receive information from us or not. If you do not want to receive direct communications from us about our latest roles and news, then you simply reply to any communication you receive from us stating your objection.

    We will not contact you for marketing purposes by any means from the 25th May 2018 if you have indicated that you do not wish to be contacted. If you have made no indication to us of your preference we will continue to contact you until otherwise notified.
  7. Other websites

    Please note that clicking on links and banner advertisements may result in your transferral to another website - where data privacy practices may be different to that of C4S Search Limited. Visitors should consult the other websites' privacy policies as we are not responsible for, and have no control over, information that is submitted to or collected by these third parties.
  8. Changes to our Privacy Policy

    This privacy policy may be changed by C4S Search Limited at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.

    If, at any time, you have questions or concerns about C4S Search Limited’s online privacy commitment, please feel free to e-mail us at enquiries@c4s-search.co.uk or our office phone line to speak to one of our representatives.
  9. How do we safe guard your Personal Data

    We are committed to taking all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. We do this by having in place a range of appropriate technical and organisational measures. These include measures to deal with any suspected data breach.

    If you suspect any misuse or loss of or unauthorised access to your personal information, please let us know immediately via our email enquiries@c4s-search.co.uk